The Fleet Program
Nobody files
an expense
claim.
Company vehicles charge on the company account at the depot, on the road and at home. The session bills as it happens. The driver never fronts a cent.
In one paragraph
Most companies with electric vehicles are not running a charging program. They are running an expense program that happens to involve electricity. The cost is not the electricity. It is the administration around it, and it grows with every vehicle. EV Initiative bills the session to the fleet at the moment it happens, at the depot, at a public charger, and at the driver’s own house, metered at the plug. Pricing is $20 per account per month plus $18 per charger, with no per-session fee. Drivers are never charged for a fleet session, and that is a contractual commitment rather than a setting.
- $20
Per fleet account, per month. $200 a year.
- $18
Per charger the fleet owns, per month. $180 a year.
- $0
To the driver. Ever. In any circumstance.
- 1 app
One driver identity with a switch, not a second work account.
The three places it breaks
Depot. Road. Home.
A driver charges somewhere and keeps a receipt, or does not. Weeks later finance reconciles a pile of receipts against a policy nobody can quite state. Nobody knows what a mile costs.
At the depot
Twenty vehicles plugged in at 6pm is more current than most buildings can supply. Either somebody staggers it by hand, or a breaker trips, or the site pays for an electrical upgrade it did not need.
Load management shares the available current across the chargers and lifts the limit when demand drops. Nothing trips and the building does not need an upgrade it cannot justify.
On the road
A driver charges at a public station on a personal card. That is an expense claim, a receipt, and a reimbursement cycle, for every single charge.
The driver starts in fleet mode at any charger on the network and the company is billed. Nothing leaves the driver’s pocket and there is no receipt to keep.
At home
The cheapest charging a company will ever get, and the hardest to pay for. Most fleets use a flat monthly stipend, which overpays some drivers, underpays others, and is taxable in ways nobody enjoys explaining.
The driver’s own charger is registered as a fleet charging location. Work charging bills to the fleet. Personal charging stays personal. The split is metered at the plug, not estimated.
That last one is the part that is genuinely hard elsewhere, and it is the reason a fleet with home-charging drivers should care about this platform specifically. Doing it properly needs the same payment infrastructure a public network needs. We already have it.
The driver
Two modes.
One identity.
A fleet driver does not get a separate work account. They are one driver with a switch, and they flip it per session.
Theirs.
Their own account. Their wallet, their card, their history, their points, their themes, their games, their friends. Charge on a Sunday and it stays private.
Yours.
The session bills to the employer. The driver pays nothing and fronts nothing. App, RFID card or keyfob, all three bill the fleet.
Never the payer of last resort.
If the fleet account cannot be billed, the platform records the amount as uncollected and pursues it with the account holder. The driver is not charged. That is in the Fleet Terms.
What stays theirs.
Points, themes, games, friends, history, rank. Fleet-sponsored sessions do not accrue personal points, because the company paid. Their energy and session totals still count, because they still charged.
Joining takes one step.
An invite code entered once, or email domain auto-attribution: a driver who signs up with a company email address is attached to that fleet automatically, with no code to distribute.
Plug in first. Then start.
It is the single biggest cause of failed charges across the whole network. A certified charger deauthorises within two minutes if nothing is connected, and that limit is set by weights-and-measures law rather than by us. The app shows a countdown when it applies. Drivers who plug in first never see it.
The console
Seven tabs.
One page.
The fleet’s own page in the console. Everything an administrator needs, and nothing that belongs to the driver.
Overview
Active drivers, sessions this period, energy delivered, amount billed.
Drivers
Who is authorised, what each has charged, and removal at any time. Removing a driver stops future fleet-mode sessions immediately.
Keyfobs and cards
Issue, assign and kill an RFID credential per driver. A lost fob is killed in seconds rather than being a security problem for a week.
Groups
Drivers organised however you think about them. By depot, by region, by department.
Sessions
Every fleet-billed session with its driver, charger, location, energy, duration, cost and time. Filterable and exportable.
Billing
What the fleet owes, what it has paid, the payment method on file, and the subscription state.
Administrators
Who else can manage the fleet. An administrator is a driver with fleet-admin permissions layered on, not a separate login. Removing the grant leaves the driver untouched.
Four levers.
- Which drivers are authorised, and removal at any time.
- Which chargers, sites or networks fleet mode may be used at.
- Time windows and usage limits, where the constraint applies.
- Whether a driver may use a personal payment method for non-fleet charging, governed by the platform’s general terms rather than the fleet agreement.
You see what you paid for. Not what a driver did on their own time.
Personal-mode charging by the same driver is not visible to the fleet. A driver’s home charger appears to the fleet only for the fleet-mode sessions run on it. The Fleet Terms are explicit about the obligation that comes with the data you do see: a lawful basis for accessing it, use only for purposes connected to the charging you pay for, and no monitoring of a driver’s movements for an unconnected purpose. We provide the data to the account that pays. We do not decide whether a company may use it for a given purpose.
What it costs
Against a spreadsheet,
the argument is short.
Most fleets are not choosing between charging platforms. They are choosing between a platform and a spreadsheet. The administrative cost of reimbursing charging exceeds the subscription within the first handful of vehicles.
| Monthly | Annual | |
|---|---|---|
| Fleet base, per account | $20 | $200 |
| Per charger the fleet owns | $18 | $180 |
| Load management, per managed charger | $4 | $40 |
| RFID keyfob, fleet rate | $15 each | One time |
Every annual is ten months. Two free. A fleet driver charging at somebody else’s public charger costs the fleet nothing in subscription: the fleet pays for the energy at that charger’s price, visible before the driver starts. At its own chargers the fleet pays its own rate. Not charged: per-session fees, transaction percentages on the fleet’s own chargers, drivers, the app, the console, support, or adding a site. A consumer RFID card is $50 new and $25 to register one you own, which is why the fleet rate is worth naming.
Where we are honest
Built, and building.
Some of what a mature fleet product needs is built and some is being built. Saying which is which is better than implying everything exists.
- Fleet accounts and billing aggregation
- Driver attribution
- Invite codes and email-domain attribution
- Keyfob management
- The fleet console
- Per-driver session visibility
- Fleet-admin self-service
- Load management at the charger
- Separation of fleet and personal charging
- A vehicle entity with VIN and telematics hooks, so sessions attribute to a vehicle rather than only a driver
- Depot-level smart scheduling against departure times and grid signals
- Fleet-level emissions reporting
If you need per-vehicle attribution today, it is coming rather than here. We would rather tell you now than at the demo.
Fleets
Stop reimbursing
fuel you cannot see.
Home, depot and public charging on one account, metered per driver and per vehicle, with the reimbursement calculated instead of claimed.
Questions
Straight
answers.
What does the fleet product cost?
A $20 base fee per account per month, or $200 a year. $18 per charger per month, or $180 a year, on chargers the fleet owns and operates. Load management is $4 per managed charger per month, or $40 a year. Every annual is ten months, so two are free.
Is there a per-session fee?
No. No per-session fee, no transaction percentage on the fleet’s own chargers, and no charge for drivers, for the app, for the console, for support, or for adding a site.
What does a driver pay?
Nothing, ever. In fleet mode the session bills to the employer at the moment it happens. If the fleet account cannot be billed, the platform records the amount as uncollected and pursues it with the account holder. The driver is not charged. That rule is in the Fleet Terms, not just in the code.
How does home charging work?
The driver’s own charger is registered as a fleet charging location. Work charging bills to the fleet and personal charging stays personal. The split is metered at the plug rather than estimated from a stipend, so the reimbursement is a real number instead of a policy guess. Most platforms cannot do this properly because doing it properly needs the same payment infrastructure a public network needs.
Does a driver need a second account?
No. A fleet driver is one driver with a switch. Personal mode is their own account with their wallet, card, history, points and friends. Fleet mode bills the session to their employer. They switch per session.
What can the fleet administrator see?
Session times, chargers used, locations, energy delivered, duration, amounts billed, and the driver each session is attributed to. Nothing else. Personal-mode charging by the same driver is not visible to the fleet, and a driver’s home charger appears to the fleet only for the fleet-mode sessions run on it. That boundary is enforced in the data, not by policy.
Can we limit where and when?
Yes. Which chargers, which sites, which networks, which time windows, and usage limits, per driver or per group. An administrator also sets whether a driver may use a personal payment method for non-fleet charging, which is governed by the platform’s general terms rather than the fleet agreement.
What about a driver who leaves?
Remove them from the console. Future fleet-mode sessions stop immediately. It does not reverse a session already run, and their own account and personal charging continue, because those were never ours to take.
What does an RFID keyfob cost?
$15 per keyfob at the fleet rate, paid by the operator rather than the driver. A consumer pays $50 for a new card and $25 to register one they already own. A lost fob is killed from the console in seconds.
Will twenty vehicles plugged in at 6pm trip the depot?
Not with load management. It shares the available current across the chargers and lifts the limit when demand drops, so the site does not pay for an electrical upgrade it did not need.
How long does setup take?
An account, a payment method, and either an invite code or a company email domain. Drivers are charging the same day. Chargers at a depot take as long as the electrical work takes, which is not our part.
What is built and what is coming?
Built and running: fleet accounts, billing aggregation, driver attribution, invite codes and email-domain attribution, keyfob management, the fleet console, per-driver session visibility, fleet-admin self-service, load management at the charger, and the separation of fleet and personal charging. Being built: a vehicle entity with VIN and telematics hooks so sessions attribute to a vehicle rather than only a driver, depot-level smart scheduling against departure times and grid signals, and fleet-level emissions reporting.
Talk to us.
Tell us roughly how many vehicles and where they charge. A person replies within one business day.